Urban Estate Ltd. is a full-service general contractor for hotels, office buildings, shops, restaurants, and residential properties.
We are looking for a new colleague to join our young and dynamic team, to implement exciting projects:

Office manager

Location:

• Germany, München.

• Ensures the smooth running of the daily work in the office.
• Maintain organized electronic and physical filing systems for confidential documents, contracts, legal agreements, and other important records.
• Manages cash flow and transfers between accounts with approval from the Manager.
• Performs the secretarial, scheduling, and administrative work in the office.
• Provides support and oversight to major projects/initiatives.
• Assisting with proposal and contract preparation.
• Finance, HR and similar assistant tasks.
• Handling telephone calls, expense reports, and timesheets.
• Excellent knowledge of German employment laws.
• Liasing with head office, keep in touch with colleagues.
• Issuing performance certificates and preparing contracts.
• Filing the operational and project documents (invoices, contracts, performance certificates, delivery notes), scanning and backing up the documents to a central server.
• Register and maintain of the Capex spreadsheet (financial and contract register).

• At least 3-5 years experiences in similar role.
• Strong communicational skills, and problem-solving attitude.
• Excellent time management and organizational skills
• Ability to always maintain discretion and confidentiality.
• Fluenty in English and German
• Proficient in multitasking and time management
• Reliable software user knowledge (Excel, Word, Power Point)
• Driving license.

Language skills:

• Business English and German language skills.